6 Advantages Of Using Business Gas Cards

If you manage a car fleet, you already know about the many speed bumps on the way before consistently generating high revenue.

The most difficult of all tasks is taking care of employees and ensuring they don’t hold a grudge against you for decisions taken in the company’s best interests. It might happen that you will have to fire a couple of people, which may leave your hands full with an aggrieved employee out to seek revenge.

Relax, we aren’t narrating the plot of a lousy murder movie. But when you are in the vehicle business, there are times when employees misuse their benefits, such as filling more gas than needed.

At times like these, having a business gas card can be a game changer since you can limit transactions. To know about other advantages of gas cards, be sure to read the rest of our guide.

What Are Business Gas Cards?

Earlier, you needed a good credit score to make transactions with traditional gas credit cards, which proved especially problematic for small and new businesses. This is because it became difficult for drivers to purchase gas on the go, as many fuel cards were branded, and drivers could only fill gas at specific stations.

To compound problems further, some gas stations were located at great distances, and to fill the tank, you had to waste unnecessary fuel. Moreover, traditional gas credit cards are burdened with high annual fees and interest rates. And when you cannot pay them off in time, the debt on your business account is immense.

Just thinking about it is giving us a headache! But thanks to company fuel cards, it has become easier for drivers to purchase gas or pay for additional expenses without affecting business.

Advantages of Using Business Gas Cards

It isn’t enough to say that it has become convenient for drivers to use business gas cards. That’s like saying we know how to drive, but you have never seen us in the driving seat.

In this section, we will tell you about the major business gas cards’ advantages, and as for our driving skills – let’s discuss that topic another day.

1. Discounts

There’s one thing common among people across the world and not just in the United States – everyone loves discounts. You save money at the gas station whenever you opt for a refill with a company fuel card.

Fuel card providers will tell you about the national fixed cost per liter of gas which tends to be slightly less than the standard cost of fuel. Motorway costs are even less since you won’t have to pay the price of fuel per mile.

Instead, it’s easier to use the business card to prevent overspending, which will benefit your business when you have a fleet of drivers regularly traveling long distances.

2. Where’s The Receipt?

When using gas cards from certified management services, there’s no need to keep a tab on the expenses, which makes receipts obsolete – at least in this case. You can view invoices of all transactions at petroleum outlets to better manage business expenses.

Ask the company for a paper copy of the fuel transactions along with the detailed weekly invoice. This will be convenient for your accounts team as they will have a record of all the expenses in one place.

3. Safe Transactions

While you can use a business credit or debit card for all transactions, truckers or drivers will only be able to use a company fuel card at the gas station. You can also ask providers to assign a fuel card to specific drivers or vehicles, which makes tracking individual vehicle expenditures easier.

Thus, it becomes convenient to determine how much each car costs and whether you should look for alternatives. And when you have a fleet of vehicles, fuel cards are crucial to maintaining fleet management systems.

4. No Charges For Certain Cards

There are fuel cards that you can get or use for free – no strings attached. These cards don’t have any minimum spend amount or surcharges, whereas most fuel card companies usually deduct a nominal monthly amount for services.

So, how will you get access to such cards? The best option is searching online and comparing fuel cards from different companies to see which cards offer the best benefits for your business.

5. Extra Benefits

But don’t just look at the cost of a fuel card before choosing a company for your trucking or car services. This is because certain companies may offer additional services when you opt for their fuel programs. In some cases, they will connect you to a personal account manager, or you might receive a fleet management report to run the business smoothly.

And though you can mostly use a fuel card at the gas station, at times, you can make transactions for engine oil, lubricants, car washes, or other car accessories.

6. No Limitations

When you oversee a car or truck service, it’s crucial to ensure that drivers can refill their vehicles at any gas station on their route. But if you feel certain drivers abuse their fuel cards, set limits on their transactions, which wouldn’t have been possible with traditional debit or credit cards.

Last Words

Choosing a suitable fuel card is easy, provided you have an answer to the following questions –

• How frequently is the car used, and what’s the distance covered?
• Type of fleet
• Fuel type

The second and third points are especially crucial, and we will explain why. Depending on whether you fill the tank with diesel or petrol or opt for electric charging, the fuel card benefits change accordingly.

Moreover, when managing a large fleet of vehicles, you will likely need to ask the concerned card company for greater fuel coverage. Some cards let you access more than 3,000 sites based on the fleet size, so you can request the company to make adjustments per your needs.